Calendar Display vs. Free Time Search
November 3 2006 12:30:00 PM
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Today I'd like to discuss two calendar preferences which are similar, but actually configure very different things. They are the beginning and end times for your work day, and your availability times for meeting scheduling. The first controls what times you see displayed on your calendar representing your "work day". The second controls which hours of the day other people can potentially see you as available for meetings.
I previously explained calendar view beginning and end times here, but I'll quickly explain them setting again. In your mail file's calendar preferences
you can configure the time range that you want to see displayed representing your work hours. The background of times outside this range are shaded grey, helping you distinguish the different areas.
Since the times you "work" during the day may differ from the times you wish to allow people to schedule you for meetings, Lotus Notes allows you to control this separately.
In your mail file's preferences, under Calendar & To Do > Scheduling > Your Availability, you can define the days, and hours during those your are available.
For example, above I defined my work day as 9 AM to 5 PM, but below you can see that I define my available hours to exclude Noon to 1 PM.
When someone tries to schedule a meeting with me, the scheduler will show anytime before 9AM, 12 PM to 1 PM, and any time after 5 PM as "Unavailable".
I previously explained calendar view beginning and end times here, but I'll quickly explain them setting again. In your mail file's calendar preferences
you can configure the time range that you want to see displayed representing your work hours. The background of times outside this range are shaded grey, helping you distinguish the different areas.
Since the times you "work" during the day may differ from the times you wish to allow people to schedule you for meetings, Lotus Notes allows you to control this separately.
In your mail file's preferences, under Calendar & To Do > Scheduling > Your Availability, you can define the days, and hours during those your are available.
For example, above I defined my work day as 9 AM to 5 PM, but below you can see that I define my available hours to exclude Noon to 1 PM.
When someone tries to schedule a meeting with me, the scheduler will show anytime before 9AM, 12 PM to 1 PM, and any time after 5 PM as "Unavailable".
