April 22nd, 2005
Add Recipients to Group in Address Book
Most people are familiar with "Add
Sender to Address Book", the feature that creates a Contact document
in your Personal Address Book for the person who sent you the email.
But did you know there is a similar feature which allows you to create
a group document containing all (or a subset) of the recipient names from
a given email?
Either while reading an email message, or when it is selected in a folder/view,
choose "Actions - Add Recipients - to new Group in Address Book".
You will be presented with the following dialog box where you enter the
group's name, type (normally you just leave this as Mail only), description,
and select/de-select with members you want the group to contain.
When you press OK, Lotus Notes will automatically create a new mailing
group (some people call them distribution lists) in your Personal Address
Book, which you can access from the "Groups" view.
Now when creating an email or calendar entry, you can simply enter the
group name instead of typing in all the names individually. For
example, if I named the group above "IBM Executive Team", then
I could enter than in the To field...
and when I press F9 to refresh the document, the group name will be replaced
with the names of the members.
