February 17th, 2005

Notes Links Part 3: Copy Selected As Table

Posted at 05:00:00 PM in  Notes | View Full Comments Inline (24) | Permanent Link: Notes Links Part 3: Copy Selected As Table

The previous tips in this "series covering Notes Links" I began by showing you how to create Database Links and then Document Links.  This tip is going to show you one of the most popular features introduced in Notes 6... "Copy Selected as Table".

Where as the previous tip on Document Links showed you how to link to a single document, this tip is going to show you how to quickly link to multiple documents.

The screen capture below is of a Document Library.  If I want to forward Document Links to a several of these documents, I don't have to manually copy and paste each link one at a time.  Instead, I select the documents I want:
Image:Notes Links Part 3: Copy Selected As Table

and then either:

a) from the Notes menus choose "Edit - Copy Selected as Table"
Image:Notes Links Part 3: Copy Selected As Table

b) right click in the view and choose "Copy Selected as Table"
Image:Notes Links Part 3: Copy Selected As Table

c) click on the "Copy Selected as Table" toolbar icon.  (this is my favourite way)
Image:Notes Links Part 3: Copy Selected As Table

Next, go into the document where you want to place the links, and "Paste" using either a) the Notes menu "Edit - Paste", b) the Right Click menu "Paste", c) the CTRL+V keyboard shortcut, d) the "Paste" toolbar icon.   This will create a "table" of links to the documents you selected.

Image:Notes Links Part 3: Copy Selected As Table

"Copy Selected as Table" even preserves many of the view's properties such as text colours/fonts and column colours.  Below is a screen capture of a Notes application where the status of regional sales quotas are displayed using the "Row custom color formulas" introduced in Notes 6.
Image:Notes Links Part 3: Copy Selected As Table
*As an aside, I hope your developers are using this excellent feature to create stunning Notes applications!

After selecting documents from the view, use "Copy Selected as Table" and paste, the resulting table of links comes out just like it is displayed in the view:
Image:Notes Links Part 3: Copy Selected As Table

I use "Copy Selected as Table" several times a day.  Whether it is forwarding a co-worker links to an entire thread from a discussion database, or linking to multiple documents to create the meeting agenda in a calendar invite, this feature saves me several minutes a day, and we can all use more time can't we!