February 17th, 2005
Notes Links Part 3: Copy Selected As Table
The previous tips in this "series covering
Notes Links" I began by showing you how to create Database
Links and then Document
Links. This tip is going
to show you one of the most popular features introduced in Notes 6... "Copy
Selected as Table".
Where as the previous tip on Document Links showed you how to link to a
single document, this tip is going to show you how to quickly link to multiple
documents.
The screen capture below is of a Document Library. If I want to forward
Document Links to a several of these documents, I don't have to manually
copy and paste each link one at a time. Instead, I select the documents
I want:
and then either:
a) from the Notes menus choose "Edit - Copy Selected as Table"
b) right click in the view and choose "Copy Selected as Table"
c) click on the "Copy Selected as Table" toolbar icon. (this
is my favourite way)
Next, go into the document where you want to place the links, and "Paste"
using either a) the Notes menu "Edit - Paste", b) the Right Click
menu "Paste", c) the CTRL+V keyboard shortcut, d) the "Paste"
toolbar icon. This will create a "table" of links to the
documents you selected.
"Copy Selected as Table" even preserves many of the view's properties
such as text colours/fonts and column colours. Below is a screen
capture of a Notes application where the status of regional sales quotas
are displayed using the "Row custom color formulas" introduced
in Notes 6.
*As an aside, I hope your developers are using this excellent feature to
create stunning Notes applications!
After selecting documents from the view, use "Copy Selected as Table"
and paste, the resulting table of links comes out just like it is displayed
in the view:
I use "Copy Selected as Table" several times a day. Whether
it is forwarding a co-worker links to an entire thread from a discussion
database, or linking to multiple documents to create the meeting agenda
in a calendar invite, this feature saves me several minutes a day, and
we can all use more time can't we!
