In The Next Version

Written by guest blogger, George Brichacek

I hope everyone had a nice holiday.  I only took a couple of day off.  I've been busy with the Lotusphere Opening General Session demo.  It's coming along very nice.  If you are attending Lotuspher and I hope everyone can make it, you'll really enjoy the OGS demo.  

I would like to share with you something I've been using for awhile now.  It's nothing new, but I really like it and it saves me some time.  It has to do with creating a button in the Notes toolbar.  I schedule meetings every once in awhile and I use my conference call in number for the audio.  Instead of always finding my notebook and copying the phone number and passcode, I created a button that writes the numbers in the meeting for me.  Let me show you how I set it up.

Start by selecting File > Preferences > Toolbar Preferences... > Customize > New > Button...  The dialog box should look like this.



Enter something for Button caption text like "Conference Call".

Enter something for Popup help text like "Conference Call".

You can Change the Icon.  

For the Formula, I entered the following:

@Command([TextNormal]);
@Command([TextSetFontFace];"Helv");
@Command([TextSetFontSize];"10");
@Command([EditInsertText];"Toll-free dial-in: 1-800-555-1212");
@Command([EditInsertText];@NewLine);
@Command([EditInsertText];"Toll dial-in: 1-900-555-1212");
@Command([EditInsertText];@NewLine);
@Command([EditInsertText];"Tie-line dial-in: 8-555-1212");
@Command([EditInsertText];@NewLine);
@Command([EditInsertText];"Passcode: 123456");
@Command([EditInsertText];@NewLine)

You can move the icon anywhere you like in the toolbar.  Then just select "OK" when you are done.  

Now when I schedule a new meeting, I select the body of the meeting invite and then I select the new icon and the conference call phone number and passcode appears.  It save me time.

This obviously is not only for scheduling meetings, but you can use this technique for any text you want to paste into a document.

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