Quickly switch a document from read to unread
March 3 2005 06:00:00 PM
Add/Read Comments [6]
If you want to switch a document from "read"
to "unread" (or vice versa), select the document and press the
"Insert" key on your keyboard. This works in any Notes
database, and works for all documents you have selected.
The first 3 documents in the Document Library shown below have not yet been read. You can tell since their text is the colour red, and they have a star to their left.
I select them by either a) using my mouse and clicking to the left of each document in the "document selection column"
or b) with the first document highlighted, press the space bar to select the document, then click the down arrow to move to the next document and repeat.
With the 3 documents now selected, I press the "Insert" key (usually found grouped with Delete, Home, End, Page Up, and Page Down) and the documents change to "read".
The first 3 documents in the Document Library shown below have not yet been read. You can tell since their text is the colour red, and they have a star to their left.
I select them by either a) using my mouse and clicking to the left of each document in the "document selection column"
or b) with the first document highlighted, press the space bar to select the document, then click the down arrow to move to the next document and repeat.
With the 3 documents now selected, I press the "Insert" key (usually found grouped with Delete, Home, End, Page Up, and Page Down) and the documents change to "read".
Yet another very useful every function, however it is not fool proof.
When using "Insert" to clear unread marks for selected documents, the current cursor row must be one of the unread documents. In your example, if the user scrolls to the 4th document (ND7 Links) but does not select it then presses the "Insert" key the unread marks are not cleared.
In the mail file this is probably not much of an issue, but it does become a problem in categorised views. When you expand a category then use the mouse select a few unread documents pressing "Insert" will not work since the selected row is still the category.
The requirements are slightly different between Unread -> Read and Read -> Unread.
Unread -> Read the current cursor row must be a document (not a category) but does not have to be one of the selected document.
Read -> Unread the current cursor row must be one of the selected documents.
AJP
(p.s. this is on 6.0.4)
Thanks for pointing out the requirement of having one of the documents highlighted, I'd never noticed that!
I use this a lot, and truthfully it's evil genious. The insert doesn't mark them read, but rather the opposite of what the (I call cursor, or surrounding box) highlight is.
In other terms: if the highlight is on a read document, then the selected will turn unread. Likewise, if the highlight is on an unread document, then the selected will be marked read, similar to the first comment. Obviously if the highlight is on a category, then your mileage may vary.
Eric, you are right and I'd never pick up on the toggle depending on state of the current cursor location. What put me off the scent is that the current cursor location does not toggle, only the selected documents toggle.
Your observation also explains the category scenario. If a category is the current cursor position then selected documents always become unread. Probably because the category does not have its own unread/read state and is always read by default.
Well well, you learn something every day, even with some thing and simple (or not) as the unread toggle. :-)
For those using it, Insert also works for (alphaWorks') NotesBuddy. There, it toggles the selected documents, even if you've selected a mix of read and unread.
@ajp - <wink> I have a client who "challenges" everything. I think it's pretty cool, but I'm not sure I would have found it without some prodding.