May 11 2006 07:18:17 AM Add/Read Comments 
Have you ever wanted to easily copy or move information from your mail file to a TeamRoom, Document Library, Personal Journal, or any other database?
There are several reasons you may want to do this:
1. To "free the data from your inbox", and place it in a shared space so others can access is.
2. To store the information in a database dedicated to a specific topic.
3. Simply to reduce the size or your email.
Whatever the case may be, I've written some code that enhances your mail file enabling this data transfer in a convenient and simple way.
From your mail file you select the document or documents and run the Share Documents action...
You then choose the database that you want to copy the documents into. The choices come from a list you configure.
Notes copies the documents for you, and asks you if you want to delete the originals.
The newly created documents even show you who the original sender and recipients were...
The configuration is simple. There is a new view named "Document Sharing"...
... where you create configuration documents with the information about the databases you want to copy documents into.
The configuration documents even contain a history of the documents you've copied, with links to the new document.
I've created an installer database* which automatically adds the required design elements to your mail file: docshareinstall.nsf
Download this file, open the database, and simply push the install button. The install database also has more details about how to setup and use the new features.
I hope these enhancements greatly help you share and store information. Please don't hesitate to provide feedback.
* The automatic install requires Lotus Notes 6.5 or greater. If you are on an older version of Notes, the new Share Document feature will still work, but you will need to manually copy and paste the form, view, and agent from the install database to your mail file.