Signatures With Style
Via your mail file's "Tools - Preferences"
settings, Lotus Notes allows you to automatically append a signature file
to mail messages you send.
You can choose from plain text, or HMTL (one of the languages that web pages use). When you choose Text, you enter the information (your name, address, phone number, etc) right on the screen. When you choose "HTML" you select the file from your computer. HTML signature files are "fancier" as they allow you to use different fonts, colours, images, web sites links, etc. The problem is, most users don't know how to code an HTML file. To assist in the creation of the HTML file, my IBM colleague Rocky Oliver has created a great tool called Signature Block Wizard.
The following steps will guide you through setting up the tool. You may want to setup the tool in a shared database like a TeamRoom, then everyone in your company can use the same button (just send them a link!) instead of having to each follow the steps below.
1. Visit the Signature Block Wizard page, and download the file Sig_Script_Resources.zip to your machine.
2. Extract the zip file, which should result in 3 files: maillogo.jpg, my_sig.htm, and sig_wizard_v2.lss.
3. Attach the maillogo.jpg and my_sig.htm files to a document. Below is an example of attaching them in a TeamRoom document. Choose File - Attach (or click the
icon,
or drag
and drop them from the file
system)
4. Create the Lotus Notes button. From the Notes menus choose "Create - Hotspot - Button..." If you've never created a button before, don't panic! You should see something like this:
In the Label field (where the top arrow above is pointing) enter the text you want displayed on the button, for example "Signature Wizard".
5. Import the LotusScript code into the button. Again, don't panic, I'm here to help! See the second arrow in the image above pointing to the word "Formula"? You need to click on drop down box, and choose "LotusScript".
Now from the Notes menu choose File - Import, and select the file "sig_wizard_v2.lss" that you downloaded and extracted in steps #1 and #2.
If you now see the following, your are all done creating the button, so save the document and close.
Using the Signature Block Wizard is a simple as clicking on the button and entering the information as you are prompted. You can even choose which graphic you want to add. The resulting HTML file is saved on your computer as C:\emailsignature\my_sig.htm. Now when you compose an email, your new signature file will be inserted into the note:
Admin Tip: Instead of allowing users to choose a graphic you may wish to replace the included maillogo.jpg file with one specific to your company, and then remove that part of the code from the button.
Way to go Rocky, I am sure many people will use this.
Tweet
You can choose from plain text, or HMTL (one of the languages that web pages use). When you choose Text, you enter the information (your name, address, phone number, etc) right on the screen. When you choose "HTML" you select the file from your computer. HTML signature files are "fancier" as they allow you to use different fonts, colours, images, web sites links, etc. The problem is, most users don't know how to code an HTML file. To assist in the creation of the HTML file, my IBM colleague Rocky Oliver has created a great tool called Signature Block Wizard.
The following steps will guide you through setting up the tool. You may want to setup the tool in a shared database like a TeamRoom, then everyone in your company can use the same button (just send them a link!) instead of having to each follow the steps below.
1. Visit the Signature Block Wizard page, and download the file Sig_Script_Resources.zip to your machine.
2. Extract the zip file, which should result in 3 files: maillogo.jpg, my_sig.htm, and sig_wizard_v2.lss.
3. Attach the maillogo.jpg and my_sig.htm files to a document. Below is an example of attaching them in a TeamRoom document. Choose File - Attach (or click the
4. Create the Lotus Notes button. From the Notes menus choose "Create - Hotspot - Button..." If you've never created a button before, don't panic! You should see something like this:
In the Label field (where the top arrow above is pointing) enter the text you want displayed on the button, for example "Signature Wizard".
5. Import the LotusScript code into the button. Again, don't panic, I'm here to help! See the second arrow in the image above pointing to the word "Formula"? You need to click on drop down box, and choose "LotusScript".
Now from the Notes menu choose File - Import, and select the file "sig_wizard_v2.lss" that you downloaded and extracted in steps #1 and #2.
If you now see the following, your are all done creating the button, so save the document and close.
Using the Signature Block Wizard is a simple as clicking on the button and entering the information as you are prompted. You can even choose which graphic you want to add. The resulting HTML file is saved on your computer as C:\emailsignature\my_sig.htm. Now when you compose an email, your new signature file will be inserted into the note:
Admin Tip: Instead of allowing users to choose a graphic you may wish to replace the included maillogo.jpg file with one specific to your company, and then remove that part of the code from the button.
Way to go Rocky, I am sure many people will use this.
Tweet
